The UF COI Program is implementing UF’s new eDisclose system in two phases. The new system includes two modules: Pre Approval Requests (PAR) and Disclosure Profiles (disclosure of actual interests with an annual certification requirement). Phase I concluded in 2025 and included Disclosure Profiles for researchers and integrations with UFIRST and myIRB. In addition, out-of-unit faculty and staff with a .26 FTE began using eDisclose for prior approval requests, if required by the new consolidated UF COI and COC Policy.

We are continuing Phase II, in which the annual disclosure certification will be rolled out to colleges and administrative units (not just researchers).

Effective September 14, 2026, the University and UFF have reached an agreement in advance of the full successor agreement to implement the new eDisclose system due to the impending sunsetting of our previous system. UFOLIO will remain accessible through November 20, 2026 to be used for reference. After that time, the system will not be accessible as the vendor is no longer able to maintain the underlying software.

Phase II – Fall 2025 – Spring 2026

Pre Approval Requests
Pre Approval Requests must be submitted via eDisclose (only if advance permission is required by the new, consolidated UF COI and COC Policy). The new policy requires prospective approval in limited circumstances. Details available on eDisclose Resources page and FAQs.

Disclosure Profiles
In accordance with the schedule found in the 2025-26 eDisclose Rollout Timeline, unit leadership, in coordination with the UF COI program, will distribute information to unit employees regarding policy requirements and guides, system resources, training session details (including for supervisors), and the date employees can expect to receive eDisclose system notifications.

On the date announced by unit leadership, eDisclose system notifications will be sent to employees who are subject to the new policy (.26 and greater FTE and researchers). The notification will alert each employee that their Disclosure Profile requires action and include a link to log into the system. If an employee includes a Disclosable Interest on the Disclosure Profile, the supervisor will receive it for review.