The UF COI Program is implementing UF’s new eDisclose system in two phases. Note that eDisclose includes two modules: Pre Approval Requests (PAR) and Disclosure Profiles (disclosure of actual interests with an annual certification requirement).
Phase I: Summer 2025
Phase I is complete and brought researchers into eDisclose and integrated data between myIRB and UFIRST.
Phase II: Fall 2025-Fall 2026
Disclosure Profiles and Annual Certification Requirement:
In accordance with the schedule found below, unit leadership, in coordination with the UF COI program, will distribute information to unit employees regarding policy requirements and guides, system resources, training session details (including for supervisors), and the date employees can expect to receive eDisclose system notifications.
On the date announced by unit leadership, eDisclose system notifications will be sent to employees who are subject to the new policy (.26 and greater FTE and researchers). The notification will alert each employee that their Disclosure Profile requires action and include a link to log into the system. If an employee includes a Disclosable Interest on the Disclosure Profile, the supervisor will receive it for review.
Pre Approval Requests
Upon implementation to the unit, Pre Approval Requests must be submitted via eDisclose.
Please note that UFOLIO will remain accessible through November 20, 2026 to be used for reference. After that time, the system will not be accessible as the vendor is no longer able to maintain the underlying software.
| October 6, 2025 – November 28, 2025 | December 1, 2025 – January 9, 2026 | January 12, 2026 – February 6, 2026 | February 9, 2026 – March 6, 2026 | September 14, 2026 – November 20, 2026 |
| 10/6/25 – 10/16/25 UF Scripps 10/20/25 – 11/28/25 College of Medicine College of Medicine, Jacksonville 10/27/25 – 11/28/25 Health Affairs (UFHCC, McKnight Brain Institute, Fixel Institute, Administration) | College of Veterinary Medicine College of Nursing College of Pharmacy College of Public Health and Health Professions College of Dentistry | IFAS College of Agricultural Sciences College of Law UF Research Centers and Institutes | Central Administrative Units, for example: Academic Affairs Enrollment Management Human Resources Office of the Chief Financial Officer Office of the General Counsel Advancements Communications UFIT Full List of Administrative Units below | 9/14/26 – 10/16/26 College of the Arts College of Education College of Journalism and Communications College of Liberal Arts and Sciences College of Health and Human Performance Center for Latin American Studies 10/19/26 – 11/20/26 College of Business Distance and Continuing Education College of Design, Construction and Planning College of Engineering International Center Libraries Natural History and Harn Museums Student Health Care Center Whitney Marine Laboratory Note: Effective September 14, 2026, the University and UFF have reached an agreement in advance of the full successor agreement to implement the new eDisclose system due to the impending sunsetting of our previous system. |
Administrative Units: February 9-March 6, 2026 Target Rollout Date
| Business Affairs | J Wayne Reitz Union |
| Business and Economic Development | Office Enrollment Management |
| Business Services | Office Of President |
| Chief Financial Officer | Office Of Provost / Academic Affairs |
| Construction, Facilities and Real Estate | Office Of Student Life |
| Division of Housing | Office of the General Counsel |
| Emergency Management | Small Business Vendor Services |
| Environmental Health & Safety | Stephen C O’Connell Center |
| Facilities Services Department | Student Financial Affairs |
| Finance – Accounting | Student Government |
| Florida Virtual Campus | UF Advancement |
| Graduate School | University and Governmental Relations |
| Human Resources | University Police |
| Information Technology | University Press of Florida |