Resources

What to Report

what to report

Inside Activity Decision Tree

Are you uncertain if an activity should be disclosed in UFOLIO? This resource guides you through steps to determine if something is an “inside activity” that is part of an employee’s UF job duties. Inside activities should not be disclosed in UFOLIO; reportable outside activities should be disclosed and approved in advance. (See the “UFOLIO 11 Disclosure Types Information” resource below for the list of disclosure types.)

what to report

Outside Activities and Interests Disclosure Guide

This chart describes the categories of activities/interests to disclose with illustrative examples and exceptions for each category.

What to report

Examples of Inside and Outside Activities

This document provides helpful examples of outside activities that must be disclosed, as well as inside and outside activities that should not be disclosed in UFOLIO.

what to report

Fundamental Considerations for UF Employees

Need to know the basics? This resource gives an at-a-glance overview of UF conflicts of interest and disclosures of outside activities and interests information, including general reporting parameters.

Training Courses

training courses

General UFOLIO Training

This course is designed for anyone who wants to learn more about UFOLIO, disclosures, and conflicts of interest. The course gives an overview of what UFOLIO is, why it is being used, and what it means for employees.

training courses

Supervisor / Level 1 Reviewer UFOLIO Training

This course is designed for supervisors who review UFOLIO disclosures submitted by their employees. It explains what is expected of a Level 1 Reviewer with step-by-step instructions.

Instruction Guides

INSTRUCTION GUIDES

New! UFOLIO Functionality FAQ – Print Version

Do you need help figuring out how to do something in UFOLIO? Check out this new guide with common UFOLIO functionality questions. Please note, there are two versions of this guide: this print version has no screen shots and can be easily printed and referenced.

instruction guides

New! UFOLIO Functionality FAQ – Screen Version

Do you need help figuring out how to do something in UFOLIO? Check out this new guide with common UFOLIO functionality questions. Please note, there are two versions of this guide: this screen version is not ideal for printing, but has images and screen shots which are easy to follow.

instruction guides

Level 1 Review Checklist

This checklist provides a list of what all Level 1 Reviewers in UFOLIO are expected to consider when conducting a supervisory review of disclosures.

INSTRUCTION GUIDES

UFOLIO Discloser Quick-Start Guide

This resource provides step-by-step instructions for submitting disclosures in UFOLIO.

instruction guides

UFOLIO Reviewer Reassignment Guide

This resource provides step-by-step instructions for supervisors to accept a disclosure that was manually assigned to them.

INSTRUCTION GUIDES

UFOLIO Reviewer Quick-Start Guide

This resource provides step-by-step instructions for supervisors to review, approve/disapprove, and reassign disclosures.

General Information, Policies, and Regulations

general information

New! Ancillary Reviews Infographic

When a disclosure is submitted in UFOLIO, it undergoes a minimum of two reviews: one by the employee’s supervisor (“Level 1”), and one by the Conflicts of Interest Program (“Level 2”). However, depending upon the type and nature of the disclosure, additional review by subject matter experts known as “Ancillary Reviewers” may be necessary prior to Level 2 Review. There are seven types of ancillaries in the UFOLIO system; this infographic describes each ancillary’s role and outlines general criteria which are likely to prompt each type of ancillary review.

policies and regulations

UF Conflicts of Interest Policy

The University of Florida encourages its Employees to engage in activities supporting their professional growth, creating new knowledge and ideas, and furthering the University’s mission of excellence in education, research, and service. University Employees’ primary professional obligation, however, is to act in the best interest of the University and to maintain the highest ethical and professional standards. A University Employee’s Outside Activities or interests must not conflict, or appear to conflict, with their professional obligations to the University of Florida.

general information

UFOLIO Review Level Examples

The Conflicts of Interest Program reviews disclosures submitted through UFOLIO by considering various risk factors and applying a heightened level of scrutiny for disclosure types that commonly present higher risk. This document illustrates how the COI Program generally applies different levels of scrutiny to different types of disclosures. This document is intended for illustrative purposes only and is not an exhaustive list of disclosure types.

general information

UFOLIO 11 Disclosure Types Information

This document identifies and gives examples of the 11 types of disclosures required in UFOLIO; it also provides an explanation of why each type is required.

policies and regulations

UF Regulation 5.0764 College of Medicine Policy on Pharmaceutical, Medical Device, and Biotechnology Industry Conflicts of Interest

COM personnel must pay particular attention to potential conflicts of interest in connection with Industry in order to protect the integrity of professional judgments and to preserve public trust in physicians, researchers and academic medical institutions. The goal of the COM Industry Conflicts Policy is to increase transparency respecting Industry interactions and to eliminate or mitigate conflicts of interest created by these interactions. All interactions between COM personnel and Industry must be consistent with the policy.

policies and regulations

UF Regulation 1.011 Disclosure and Regulation of Outside Activities and Financial Interests

The University of Florida encourages its Faculty and Staff to engage in activities supporting their professional growth, creating new knowledge and ideas, and furthering the University’s mission of excellence in education, research, and service. University employees, however, have an obligation to commit their primary professional time and intellectual energy to the University and maintain the highest ethical and professional standards. Further, personal gain from Outside Activities or Financial Interests, as defined in the University of Florida Policy on Conflicts of Commitment and Interest, must not influence—or create the appearance of influencing—the decisions or actions of the University.

policies and regulations

UF Intellectual Property Policy

The University of Florida Intellectual Property Policy is meant to encourage and enable technology development and transfer for the benefit of the public. Adequate recognition of and incentive to potential inventors through sharing of financial benefits resulting from the transfer and development of patentable inventions and other marketable forms of intellectual property encourages the creation of such intellectual property. At the same time, the University’s share in the financial benefits provides funds for further research at the University.

POLICIES AND REGULATIONS

UF Regulation 6.015 Institute of Food and Agricultural Sciences Outside Activity Guidelines

Permission to accept outside employment or to engage in private business activities is subject to the conditions, limitations, or restrictions outlined in University of Florida Regulation 1.011. The following guidelines have been developed to assist Institute of Food and Agricultural Sciences (IFAS) faculty members and administrators in evaluating the appropriateness of certain outside activities with regard to the particular concerns and goals of IFAS.

GENERAL INFORMATION

UFOLIO Approvals Flowchart

This resource gives a visual representation of how disclosures are routed for approval in UFOLIO.

research conflicts of interest

Resources for Conflicts of Interest in Research

In coordination with the UF Conflicts of Interest Program, the Research Conflict of Interest Program (COI-R) reviews and manages disclosures that have the potential to bias research.

External Resources

Why does UF require faculty and staff to report their activities and financial interests? To learn more about our university’s legal requirements, take a look at the below sites.

STATE COI RESOURCES

Florida Commission on Ethics

The Florida Commission on Ethics is a nine-member Commission with a staff of approximately twenty-five employees located in Tallahassee, that serves as the guardian of the standards of conduct for officers and employees of Florida and its political subdivisions and functions as an independent commission responsible for investigating and issuing public reports on complaints of breach of the public trust by public officers and employees. The Commission also renders legally binding advisory opinions interpreting the ethics laws and implements the State’s financial disclosure laws.

STATE COI RESOURCES

Florida Code of Ethics for Public Officers and Employees

It is essential to the proper conduct and operation of government that public officials be independent and impartial and that public office not be used for private gain other than the remuneration provided by law. The public interest, therefore, requires that the law protect against any conflict of interest and establish standards for the conduct of elected officials and government employees in situations where conflicts may exist.

state coi resources

New Florida Statute 1012.977

On July 1, 2020, a new COI law went into effect with strict penalties for failure to disclose as required under the law.

Federal coi resources

2 CFR § 200.318

Code of Federal Regulations Grants and Agreements Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: General procurement standards

Please visit this page again in the coming weeks as we continue to add more information and resources. Have a question or want more info? Check out our FAQs!