Conflicts of Interest Program
UF’s new centralized disclosure review office
UFOLIO is currently available to four populations: 1) Faculty, adjuncts, and postdoctoral associates holding a 0.26 FTE or higher appointment, 2) Managerial staff in Job Structure Categories 10, 11, 12, and 13 (see announcement linked below for a full list of applicable titles), 3) College of Medicine TEAMS Physicians, and 4) UFIRST key personnel. If you are NOT in those populations, please use the "Non-UFOLIO Disclosures" link below.
Effective September 2021, a new group of managerial staff employees have been given access to disclose in UFOLIO. These employees are in job codes that fall under "Job Structure Category 10," and all applicable employees have been notified of their new access via email.
Do you need help figuring out how to do something in UFOLIO? Check out this guide with common UFOLIO functionality questions. Please note, there are two versions of this guide: the print version has no screen shots and can be easily printed and referenced, and the screen version is not ideal for printing but has images and screen shots which are easy to follow.
Are you uncertain if an activity should be disclosed in UFOLIO? This resource guides you through steps to determine if something is an "inside activity" that is part of an employee's UF job duties. Inside activities should not be disclosed; reportable outside activities must be disclosed and approved in advance.
In coordination with HR Training and Organizational Development, the COI Program has developed two UFOLIO training courses. The first course is designed to give an overview of what UFOLIO is, why it is being used, and what it means for employees. The second course is designed for Level 1 Reviewers (supervisors) and will explain what is expected of a Level 1 Reviewer with step-by-step instructions.
If you’re receiving an error message when attempting to log in to UFOLIO, take a look at this post for assistance.
All disclosures undergo at least two reviews: one by your supervisor (“Level 1”), and a second by the COI Program (“Level 2”). This resource describes the additional “Ancillary reviewers” in UFOLIO and the criteria that generally prompt their review.
If you are a Level 1 reviewer in UFOLIO, this list provides guidance on what to consider when reviewing your employees’ disclosures.
Once a disclosure is submitted in UFOLIO, it goes through a minimum of two reviews. Depending on the type and nature of the disclosure, an additional “ancillary” review by subject matter experts may be necessary.
This chart describes the categories of activities/interests to disclose with illustrative examples and exceptions for each category.
This resource provides a list of risk factors that the COI Program reviews for, as well as illustrative examples of types of disclosures for each level of risk.