University policy, the Florida Code of Ethics and federal regulations require disclosure and mitigation of conflicts of commitment and interest. This page provides helpful pointers in getting your disclosures submitted accurately and timely.
PRE APPROVAL— Supervisor and COI Program Approval Before You Proceed
Pre Approval is only required before you engage in an outside activity in the following circumstances:
- The outside entity does business with UF
- Outside Activity uses UF employees, students, facilities, equipment or other UF resources
- Textbooks and classroom works if you will require your students to purchase
- Candidacy for or holding public office
- Expert Witness for 1) medical matters or 2) if UF is a party to the case
- Agreements with IP terms that do not include the University-provided Intellectual Property Rider
- Innovation Inducement Prizes in which the employee is participating as an outside activity
DISCLOSURE PROFILE — Disclosure of Interests with Annual Certification
A disclosure profile is a single, dedicated workspace to list all Disclosable Interests, certify annually and keep updated throughout the year.
What are Disclosable Interests?
Disclosable Interests are limited to activities and interests related to your professional area of expertise and not carried out as part of UF institutional responsibilities. Disclosable Interests are: equity, consulting or other professional services, editorial services, non-UF intellectual property rights, divestiture and cash pay-out, board membership (private companies and nonprofit organizations), outside employment, other appointments, and Innovation Inducement Prizes.
Report a Disclosable Interest
Report a Disclosable Interest within 30 days of acquiring or discovering a new Disclosable Interest. This means if the activity or financial interest does not require Pre Approval, simply disclose it within 30 days.